The Leaves module provides a complete leave management system. It supports multiple leave categories with configurable allowances, request submission with file attachments, manager approval workflow, and automatic balance deduction. Leave data is visible in the team calendar for scheduling.

Navigate to People → Leaves in the sidebar, or use the Leaves tab within the Team module.

Prerequisites

• Employees must exist in the Team module
• Leave categories must be configured with allowances

Submitting a Leave Request

1. Click Request Leave
2. Select the leave type (Annual Leave, Sick Leave, etc.)
3. Choose start and end dates
4. Add a reason (optional but recommended)
5. Attach supporting documents if needed
6. Click Submit — your manager is notified

Leave Categories

Each category has a name, annual allowance (e.g., 20 days), and whether itʼs paid or unpaid. Common categories: Annual Leave, Sick Leave, Personal Leave, Maternity/Paternity Leave, Bereavement Leave.

Leave Balances

Every employee has a balance per category. Balances show total allowance, used days, and remaining days. Balances are displayed with progress bars in the team view.

Leave Calendar

A monthly calendar view showing who is off on each day. Helps managers plan around team availability.

Leave Requests

Table view of all requests with status filter (All, Approved, Pending, Rejected). Managers see approve/reject buttons for pending requests from their team.

Balance Overview

Per-employee balance cards showing each leave type with used/remaining progress bars. Helps employees understand their available time off.

Out Today Widget

Quick view of who is on leave today. Visible in the team dashboard for immediate awareness.

File Attachments

Attach supporting documents to leave requests (medical certificates, travel bookings, etc.).

Email Notifications

Automatic email notifications to managers when a team member submits a leave request. Notifications to employees when their request is approved or rejected.

Leave Request Lifecycle

1. Employee submits leave request with dates and type
2. Manager receives email notification
3. Manager reviews the request (checks calendar for conflicts)
4. Manager approves or rejects with reason
5. If approved: leave balance is deducted, date is marked on calendar
6. If rejected: employee can edit and resubmit

• Submit leave requests well in advance for planned time off
• Check the leave calendar before submitting to avoid team shortages
• Attach medical certificates or supporting docs when applicable
• Managers: review leave requests promptly (within 24 hours)
• Review leave balances at the start of each year to ensure allowances are correct